Not consultants. Not a deck. We have worked inside healthcare staffing operations in the US and Europe.
WE KNOW THE WORK
A locum tenens placement window is 48 hours.
We know why CRM automation modules do not solve the follow-up problem. We know what happens to outreach speed when a multi-country team is spending 60% of its day inside the database instead of on the phone.
WE BUILD AND RUN IT
We are not consultants who hand you a strategy document.
We build the system, we operate it, and we measure it. Everything runs on top of the tools your team already uses. Nothing gets ripped out. Nothing takes six months to go live.
WE WALK AWAY IF IT DOES NOT FIT
If the assessment does not surface a clear ROI opportunity, we tell you that.
We have done it before. You get the report either way. No pressure, no upsell pretending to be insight.
The Problem
The placement window is 48 hours. Your follow-up cadence is not.
A locum physician evaluates three calls and commits to whoever called back first. A recruiter with 80 open roles and a full CRM still loses that placement because the second call did not go out on time. Not because they forgot, but because the system made it too slow.
Placement probabilitydecays by the hour
~100%
Hour 0
Candidate receives first call
~50%
Hour 24
Decision window closing
~0%
Hour 48
Candidate placed elsewhere
48hrs
Average window before a locum tenens candidate commits elsewhere
60%+
Recruiter time spent on coordination and CRM work instead of candidate conversations
Weeks
Time to first AI system in production, not months
1st
The placement goes to whoever calls the candidate back first, not the firm with the best candidate
This is not a candidate supply problem. Healthcare staffing has plenty of candidates. The problem is the operational gap between having a candidate name and having a conversation with them before your competition does. That gap is almost entirely workflow. It is fixable.
The Fix
AI handles the sequence. Recruiters handle the call.
Your best recruiters are doing admin. Data entry. Status updates. Follow-up emails. Scheduling. That is not a people problem. It is a workflow problem. And it is not fixed by hiring another recruiter.
OUTREACH
Automated sequencing that runs without intervention.
Personalized email sequences that read like a recruiter wrote them. Cadences that never get forgotten. Outreach that does not stop because someone is on PTO.
INTELLIGENCE
Who to call next. Why. When they will pick up.
Lead scoring on facility-specific signals. Subspecialty match. Open positions, capital investments, vendor relationships. Priority surfacing so every recruiter starts the day knowing exactly who to contact and why.
RELATIONSHIPS
The conversation still happens between humans.
We just make sure it happens before the window closes. The relationship is yours. We remove the friction between your recruiter and the conversation they should already be having.
96%
of manual recruiting hours, gone.
3,404 hours of admin reduced to 137 in seven weeks. Same team, more physicians reached.
Start with the assessment. If the ROI is there, we build it. If it is not, you get a report with real numbers and walk away with clarity.
01
Assessment
AI Operating Assessment
60 to 90 minute working session with your leadership team. We map your full workflow and identify exactly where candidates are falling through the gaps. Written report with specific recommendations and ROI projections delivered within 48 hours. No pitch, no contract pressure.
02
First System
First System in Production
One high-impact AI workflow live inside your existing CRM. Automated outreach sequencing, candidate follow-up cadences, or priority intelligence. Whichever has the highest ROI from the assessment. Measurable results within weeks.
03
Operating Layer
AI Operating Layer
Multiple AI systems running across candidate outreach, recruiter productivity, and pipeline intelligence. We build it and operate it. You own the code and the data. Your recruiters focus on conversations. We handle the coordination layer.
04
Ongoing
Compound Intelligence
The longer the system runs, the smarter it gets. Candidate response patterns, outreach timing, message performance. All of it feeds back automatically. Your operation improves every week without your team doing anything differently.
Proof of Work
Real results. Not a deck. Numbers.
Healthcare staffing operations with complex CRM environments and time-critical placement windows. We do not come in with a slide deck. We come in with working sessions and written reports with numbers.
Manual hours reduced. US locum tenens, 17 specialties.
31 campaigns across 17 specialties
2,735 physicians contacted, 3,708 personalized emails sent
3,404 manual hours reduced to 137 hours
$300K pipeline generated from 16 replies
Best campaign: 100% reply rate, $100K opportunity
Designed with partners
74.6%
Open rate on facility-specific outreach. vs zero replies on 1,710 bulk sends.
Lead scoring on capital investments, open positions, subspecialty match
Personalized sequences that read like a recruiter wrote them
Priority surfacing every morning
Quality over volume. Every time.
View case study
EU
EU Engagement. Designed with partners across UK and European markets.
AI-assisted outreach integrated into existing systems
Automated bulk communication workflows
Intelligence layer that tells recruiters who to call, when, and what to say
More conversations. Same headcount.
View case study
60%
of recruiter time is spent on coordination and CRM work, not candidate conversations.
The talent is there. The recruiters are capable. The systems just never caught up.
The Pattern
Every firm we assess has the same three gaps.
These are not technology problems. They are workflow problems. And they are fixable once you know exactly where the friction is.
GAP 1
CRM data is incomplete or stale.
Outreach decisions are made on bad information. Recruiters waste cycles calling candidates who are already placed, or fail to call ones who would have said yes today.
GAP 2
Email and CRM are disconnected.
Follow-up depends on individual memory instead of a system. The placement that closes is the one a senior recruiter remembered to chase, not the one that should have closed by sequence.
GAP 3
Senior recruiters are doing coordination work.
The people who are actually good at the conversation are spending the majority of their day on tasks that do not require their expertise. Less time for the conversations that close placements.
What We Do Not Do
We do not replace recruiters.
Healthcare staffing is a relationship business. A locum physician trusts a recruiter who knows their specialty, their preferences, and their timeline. No AI system replaces that.
What we remove is the friction between a recruiter and the conversation they should already be having. The relationship is still theirs. They just get to have more of them.
We do not replace recruiters.
The relationship stays with your team. We remove the friction around it, not the human in it.
We do not rip out your CRM.
Everything runs on top of Bullhorn, Vincere, or Salesforce. Nothing gets torn out or replaced.
We do not hand you a slide deck.
No strategy document that sits in a drawer. We build the system, operate it, and measure it.
The Alternatives
What you have tried and why it does not scale.
VS. NATIVE CRM AUTOMATION
Bullhorn and Vincere workflows are built for generic use cases.
Fine for simple triggers. Not for reasoning about which candidate to contact and why. You end up with automated emails that read like automated emails. Candidates notice. Conversion stays flat.
VS. OFFSHORE VAs
50-70% cheaper on paper. Institutional knowledge walks out every 8 months.
Timezone gaps kill response speed in a 48 hour placement window. High attrition means constant retraining. VAs doing outreach at scale make mistakes your CRM records and your candidates remember.
VS. ADDING HEADCOUNT
$80K-$130K per recruiter. 3-6 months to ramp.
Then you have more people running the same broken process. If 60% of recruiter time is spent on coordination, adding a recruiter adds 60% more coordination overhead before you gain any placement capacity.
VS. DOING NOTHING
Healthcare staffing is a speed game.
The firms building AI outreach infrastructure now are filling roles faster with fewer people. Every month you wait is a month the gap widens.
FAQ
Questions staffing firms ask first.
How long until a system is live in our firm?
We start with an AI Operating Assessment: a 60 to 90 minute working session, followed by a written report delivered in 48 hours. From there, most firms have a first working system in production within weeks, not months.
Does this replace our recruiters?
No. Healthcare staffing is a relationship business. A locum physician trusts a recruiter who knows their specialty, their preferences, and their timeline. We remove the coordination work that keeps recruiters from having those conversations. The relationship is still theirs. They just get to have more of them.
What kind of results have you seen?
In one engagement, we reduced 3,404 manual recruiting hours to 137 across 31 campaigns and 17 specialties in seven weeks. The same headcount contacted 2,735 physicians with 3,708 personalized emails, generating a $300K pipeline. Facility-specific outreach hit a 74.6% open rate, compared to zero replies on 1,710 generic bulk sends.
How do you handle data security and compliance?
NDA is signed before we look at a single record. Your data never trains another model. We build on top of your existing CRM, whether that is Bullhorn, Vincere, or Salesforce, and you own the code and the data. Workflows and data handling are built for both US and EU operations.
Will this work with our existing CRM and tools?
Yes. We integrate directly with Bullhorn, Vincere, and Salesforce. We add an intelligence layer on top of the systems your recruiters already use. Nothing gets ripped out or replaced.
The Offer
Two weeks. One deliverable. You know exactly where to start.
AI Operating Assessment
60 to 90 minute working session with your leadership team. Full workflow mapping. Written report in 48 hours with ranked opportunities and ROI projections. NDA signed upfront. Your data never trains someone else's model. If you move forward, the full assessment fee is credited.
We work with firms already on Salesforce, Bullhorn, or Vincere. We do not replace your CRM. We add the intelligence layer on top.
If your recruiters should be having more conversations, we can fix that.
Assess it in 90 minutes. Get a roadmap with real numbers in 48 hours. If the ROI is there, we build it in weeks. On top of your existing CRM, without disrupting what is already working.
View case study
